According to our internal survey (interviews with 30 Belgian craftsmen), a self-employed builder spends on average 8 hours a week on admin. Here is how to cut that down to 3 hours, without hiring.
1. Reusable quote templates
The trap: redoing every quote from scratch. The lever: build 5 standard templates (kitchen renovation, bathroom renovation, roof insulation, etc.) with base lines and prices already filled in. Each new quote = 4 minutes instead of 30.
On Batizzy, our premium templates are available from the free plan onwards, with your logo and terms and conditions pre-filled.
2. Electronic signature
The trap: print, sign, scan, send back. The lever: an electronic signature with EU legal value (eIDAS). Your customers sign in 30 seconds from their phone.
Bonus: the electronic signature timestamps the transaction. In case of a dispute, you can prove that the quote was signed on date X, no more "I never received this quote".
3. Automatic sequential numbering
The trap: numbering by hand, forgetting, duplicating. The lever: a system that numbers automatically on every creation. Format 2026-0001, 2026-0002...
Important for Belgian VAT: your numbering must be sequential with no gaps. A gap = potential reassessment. Batizzy guarantees the atomic sequence (impossible to break).
4. Automatic follow-ups
The trap: a sent quote is not an accepted quote. The lever: automate the follow-ups at D+7, D+15, D+30. You boost your conversion rate by +25% without doing anything.
On Batizzy, the cron runs every morning at 9am and sends a polite email to your customer if no reply for X days. Can be disabled per customer.
5. Quote → invoice conversion in 1 click
The trap: re-typing the quote lines into the invoice. The lever: automatic generation with frozen lines (the amounts can no longer change once sent).
Belgium bonus: the invoice is Peppol-compatible (UBL 2.1 XML) for your B2B customers, compliant with the 2026 requirement (see our dedicated article).
How much time is saved?
If you apply the 5 levers:
- Quotes: ~30 min → 4 min (×7)
- Follow-ups: ~2h/week → 0
- Numbering/compliance: ~1h/week → 0
- Invoice conversion: ~10 min → 30 seconds
→ 5 to 6 hours saved per week, the equivalent of a full working day.
At that point, this is what lets a craftsman go from "I am swamped" to "I can take on a new job this month". Tools do not replace the trade, they unlock the time you lose on things that bring no value to the customer.